General Recording Information & Forms

Please see Supporting Documents at the bottom of the page for all FORMS and COVERSHEETS

Recording Hours - Monday thru Friday 8:30 a.m. to 4:30 p.m.
eRecording Hours - Monday thru Friday 9:00 a.m. to 4:00 p.m.

The document submitted for recording must be an original document and not a copy.

The first page of a document must provide sufficient space for the recording certificate which measures approximately 3.50"(w) x 3.50"(h).  Please note: If sufficient space is not available on your document, you will need to add one of the recording coversheets with the the required space provided. Adding a coversheet that meets ORS 205.234 requirements will also add $5 to the recording cost of the document.

Conditions for instruments to be recorded (ORS 205.232)

• The weight of the paper must be not less than 20 pound opaque paper.
• The paper must not be larger than 14"  long and 8 1/2" wide.
• The printed or written text must be black and at least 8-point type or larger.  As of January 1, 2024 this will increase to 10-point type or larger, per HB2029.

Recording Legibility Requirements

In accordance with state laws, all recorded documents must be sufficiently legible to reproduce a readable photographic record.  All documents are permanent record and must meet standards for creating permanent records.

Any document that contains text not sufficiently legible to reproduce a readable photographic record will be returned without being recorded. Example: Faxed or copied documents, even with original signatures, often do not meet this requirement.

Legal Descriptions

Documents requiring legal descriptions of subject real property must meet the standards set forth in ORS 93.600.

A legal description is not a tax lot number or street address.
Acceptable legal descriptions are:

• A subdivision name with lot and block
• A metes and bounds description (township, range & section)
• Partition plat recording and parcel number
• Reference to a recording number or book and page of any previously recorded Crook County public record where the description may be found

Recording a Death Certificate

Crook County accepts the following death certificates for recording:

• Oregon Death Certificates - Oregon Short Form Death Certificates (without cause of death information). An unaltered certified copy of an Oregon SHORT FORM death certificate may be accepted for recording in Crook County. In order to record, you will need to attach the unaltered certified copy to a Death Certificate Coversheet.
• Oregon Long Form Death Certificates (with cause of death information) - If the death occurred on or after January 1, 2014, we cannot accept Oregon Long Form death certificates showing cause of death. Please contact Oregon Vital Records (after 6 months of passing) or your local health department (within 6 months of passing) to order a short form death certificate. If the death occurred prior to January 1, 2014, please affix it to a Death Certificate Coversheet, as it can be recorded.
• Out of Oregon Death Certificates - An unaltered certified copy of a death certificate from outside of Oregon may be accepted for recording. Please attached a Death Certificate Coversheet.

Do not alter the death certificate in any way including redacting Social Security Number.