 |
|
|
||||||||||||||||||||||||||||||||||||||||||||||||
Background Information - Data Used and Taxation Year The data presented on this web site is extracted weekly by the Crook County GIS Department directly from the County Assessor's internal databases. For questions relating to assessment information and potential errors please contact the Assessor's Department. For questions regarding the design and functionality of this application please contact the GIS Dept. Account information changes are made daily by the Assessor's office. The certification process occurs once a year in September prior to the first tax statements being sent out in October. If you would like to obtain current, non-certified, data for the tax year check please contact the Assessor's Department. Certified appraisal information is updated once a year in October.
|
|
After logging in with a valid user name and password you are presented with four choices to help search for information: account number; tax lot; Owner's Name; Subdivision. See below for an explanation of each choice: Initial Search Choices 1. Search by County Assessor's Tax Account Number: There are two choices, both require input of the Account Number. If the account number is entered in the first entry box (a) you will receive detailed information for that account and any other accounts associated with the tax lot. In many cases there is more than account associated with a Department of Revenue tax lot and this option allows you to obtain information on all these accounts in the same report. If the account number is entered in the second entry box (b) you will receive detailed information for that single account even if there are other accounts associated with the tax lot. This is particularly useful if there are many accounts associated with a tax lot e.g. a Trailer Park 2. Search by Department of Revenue Tax Lot Number: This requires a valid tax lot number to be entered via the drop down boxes. A valid tax lot number contains 13 characters in the following order (Note: if you don't know your map and tax lot number use the online mapping system to locate the property or inquire with the Assessor's department 541-447-4133): Township (S) = 2 characters e.g. 14 Range (E) = 2 characters e.g. 15 Section (1-36) = 2 characters. For section five, 05 is entered; For section 15, 15 is entered; when the property is located on an index map and no section is indicated 00 is entered. Quarter and Quarter-Quarter Sections (A-D) = 2 characters. If the property is on a Quarter Section map and zero is placed after the letter e.g. A0; If the property is on a Quarter-Quarter Section map and two letters are added e.g. AD; If the property is placed on a larger scale map, 00 is entered. Tax lot = 5 characters, however the system automatically adds zeros for you. If the tax lot is 101 that's all you have to enter. The default value for the Maptaxlot number is the Crook County Courthouse 151605BB08100. We also offer the opportunity to search by partial Maptaxlot number. This is very similar to the above search option, except that you are able to enter only part of the Maptaxlot number. This is useful if the entire Maptaxlot number is unknown. 3. Search by Owner: This requires the input of the owner's last name. If you are searching for "SMITH" you will get many results back to choose from. If you are unsure of the spelling of the name you can enter part of the name. From the results window you are presented with the owner, subdivision, Maptaxlot number, and the account number to help you narrow down the individual to investigate. Click on the ACCOUNT link if you want to receive information for an individual account associated with the tax lot. If you want all accounts associated with the tax lot choose the MAPTAXLOT link. 4. Search by Subdivision: From the drop down list choose the subdivision in question. From the results window you are presented with the lot, block, owner, Maptaxlot number, and the account number to help you narrow down the individual to investigate. Click on the ACCOUNT link if you want to receive information for an individual account associated with the tax lot. If you want all accounts associated with the tax lot choose the MAPTAXLOT link. 5. Search by Site Address: From the drop down list choose the road associated with the address, and enter the number if known. From the results window you are presented with the address and Maptaxlot number to help you narrow down the individual to investigate. If you want all accounts associated with the tax lot choose the MAPTAXLOT link. The address is tied to the Tax lot and not the account. 6. Search For Commercial, Improvement Only Accounts: These accounts are obtained from an independent system that can not be linked to the other Assessor's accounts. This search option allows the user to either search by account number or the business name (this is the name on the account for tax purposes). From the results window you are presented with the tax payer, and the account number to help you narrow down the individual to investigate. Click on the ACCOUNT link if you want to receive information for an individual account associated with the commercial property. 7. Search For Parent or Child Account: When a tax lot is split their is a parent (the original) and several new tax lots (children). Enter the account and press "Submit" to obtain information on the history / Tax lot lineage. This information has only become available since mid 2007 and will only show history since this time period. To Obtain the Detailed reports after the initial Search Choice: 1. Enter a valid map and tax lot number. A valid tax lot number contains 13 characters in the following order (Note: if you don't know your map and tax lot number use the online mapping system to locate the property or inquire with the Assessor's department 541-447-4133). 2. Select the information to include in your report. 3. Use the new shortcut buttons to 'Clear or Select all reports'. 4. Click the 'Submit' button to generate the selected reports. These steps will generate a brief report containing, by default, General Account and Site Address information. To add additional information to your report click on the Modify Search Results button. To map this property click on the Map This Property button. When you have finished click on the Print button to generate a custom report. 5. Click the "Permit Info" hyperlink for related permits. The link is found at the bottom of the page and will only be present if permits are associated with this tax lot. This link opens a separate application called "BuildFax Check". Once at the site click on the "download now" image in the lower right of the window to view the reports. 6. Click the 'Search Choice' button to return to the search menu.
|
|
The County Assessor's Dept. began migrating to a brand new assessment and valuation software program in March 2007. Crook County is the lead county of four in the State of Oregon undergoing the same major system upgrade. Any issues directly effecting the Property Research Tool are shown below: Recent Updates - Commercial Personal Properties cannot be viewed at the moment. For information please contact the County Assessors at 541-447-4133. The GIS dept. will be building a search tool for these properties in the next few months. 12/07/07 Access to Permit Information - Permit information associated with a tax lot can now be viewed with the other reports (link at the bottom of the report). Currently it only shows Building Permits. Soon this will include all permits and Planning decisions.
|
| General
Account Information
Information on Mobile Homes: If the owner of the Mobile receives their own tax bill, they have an account number in the range 70,000 to 79,999. These are "titled" mobiles. Real properties are specified by the Property Class Code = 190 and have the same owner for the mobile and the land. Personal properties are specified by the Property Class Code = 019 and have different owners for the mobile and the land. When a mobile is "de-titled" it is associated with the main tax account and is considered just another improvement on the account. Account: Unique account numbers are assigned by ownership for assessment and billing purposes. It is possible for a tax lot to have more than one account. Taxpayer: This gives the taxpayer (99% of the time this person is also the owner) of the account. It is possible to have more than one owner associated with a property i.e. husband and wife. In this case the full list of owners will be shown in the Owners report that lists the full history of ownership for a given account. Acres: The size of the land property in acres. For many platted subdivision lots this field is not entered. The dimensions of the tax lot can be obtained from the Department of Revenue or the Crook County GIS on-line mapping system. If no acreage is present click the Map This Property button to launch the GIS mapping system. Once it loads use the Parcel Information tool to view the GIS acreage value. Alternatively you can use the Measure tool to calculate a rough acreage value. Fire Patrol: Acreage of property that is protected by the Oregon Department of Forestry (ODF). For information regarding this coverage please contact ODF (541) 447-5658. Code Area: Taxation district boundaries. It is possible for a property to be in more than one code area (i.e. split codes). Codes only show for certified tax year. Remarks: This field is populated if there is a special comment pertaining to a specific account, such as:
Sen. def.: Disabled or senior deferral status. DOR No.: Department of Revenue Reference Number for deferral Add1: The mailing address of the taxpayer. Occasionally, there will be no address recorded. This normally occurs for land owned by the Federal Government. Add2: Care of (agent) address or PO Box, secondary address or Suite No. Add3: Additional address space. This can be used for out of country taxpayer addresses. City: City of the mailing address. State: State of the mailing address. Zip: Zip code of the mailing address. Country: Country of the mailing address. Subdivision: The platted subdivision (if applicable). See Supporting Documents. Block: The subdivision block number. Lot: The subdivision lot number. Property Class: If the code ends in a zero the account is unimproved.
PC Description: See Supporting Documents. Description: Type of account Liability: Displays potential additional tax liability (also called Property Tax Deferral). All specially assessed accounts must have this posted (this information may also be repeated in the remarks field, see above). A property with this characteristic displayed could be disqualified from special assessment and additional taxes may be due. Note: Recent liability comments are also posted in the Remarks field including the appropriate two letter code and the total amount of the liability in $.
|
|
Crook County is undertaking a large scale effort to merge addressing systems and upgrade the accuracy of both historical and new SITUS addresses. We make every attempt to verify and update our records but due to the scale of the task errors may be present. To report an error please contact the GIS Dept or call us at (541) 416-3930. Site Address: Physical address for the property in Crook County. An address may be issued by a neighboring county. Secondary Number: Sometimes an additional number/letter is required to locate a property; e.g. a lot number in a mobile home park, or an apartment number.
|
|
The Current Owner is displayed in this section. Account: Unique account numbers are assigned by ownership for assessment and billing purposes. It is possible for a tax lot to have more than one account. Owner: Property Owner. From date: The date a person/s have owned the property in question from. Add1: The mailing address of the property owner. Occasionally, there will be no address recorded. This normally occurs for land owned by the Federal Government. Add2: Care of (agent) address or PO Box, secondary address or Suite No. Add3: Additional address space. This can be used for out of country owner addresses. City: City of the mailing address. State: State of the mailing address. Zip: Zip code of the mailing address. Country: Country of the mailing address.
|
|
Account: Unique account numbers are assigned by ownership for assessment and billing purposes. It is possible for a tax lot to have more than one account. Description: Land Class Code description. Shown in table below:
Soil: Soil classification. See Farmland Productivity Capability Class document. Acres: Size in acres for a specific portion of land. Base Rate: Assessment value based on 1 Ac of land. RMV: Real market Value. This is the base rate plus or minus any adjustments for view, size or location etc. Effective Year: Sometimes the certified value is modified through the course of the tax year. This is no longer a 'certified value' but is a working value Last Updated: The modified value is based on this date.
|
Improvement Information for Tax Lot Improvement history is listed for each tax account on a tax lot. Any additions or changes to the improvements are referenced by an Extension number i.e. you can follow the history of a dwelling by looking at subsequent R numbers from R01, R02 etc... Account: Unique account numbers are assigned by ownership for assessment and billing purposes. It is possible for a tax lot to have more than one account. Extension: This number refers to the sequence of modifications made to the improvements. Year Built: It is possible to have no records of when an improvement was built. Effective Year Built: Sometimes an improvement "seems" older than its actual age. This form of depreciation is termed "effective year built". Type: The improvement type: See Improvement Type Description document Condition: A general record of the condition of the improvement. The codes are shown in the table below:
Grade: The grade is the class or quality of a structure. Physical Depreciation: The physical depreciation of the improvement (0-100). 0 would equate to no depreciation and is based on current market conditions. Functional Depreciation: The functional depreciation of the improvement (0-100). 0 would equate to no depreciation and is based on current market conditions. RMV of Improvement: Real Market Value (RMV) broken out by improvements. The County does not break out a portion of the taxable value of improvements.
|
|
This report provides sale information and sale history for properties. Account: Unique account numbers are assigned by ownership for assessment and billing purposes. It is possible for a tax lot to have more than one account. Mod. Sale Date: The date a property sold. Adj. Sale Price: The adjusted sale price. Gross Sale Price: The gross sale price. Prop Value: Property Value. Tax Year: Year the property value was based on. Overall Ratio: Ratio between sales price and the value the Assessors department assessed the property at. Deed Date: Date the deed was recorded by the County Clerk. Deed No: The recording number of the deed.
|
Property Transfer Deed Information This report shows only the deeds associated with recorded property transfers. For other deed information please contact the Assessor's Dept (541) 447 - 1051 or [e-mail]. Date: Date the document was recorded. Doc. Number: The document reference number recorded by the County Clerk. Description: Type of deed and or document
|
|
General Information describing the area, layout and design of homes (not including personal mobile homes). Floor: First (1), Second (2), Basement (B) or Attic (A) Date: Date of Assessment. Finished Area: Measured in square feet. Liv. Rooms: Number of Living rooms. Din. Rooms: Number of Dining rooms. Gt. Rooms: Number of Great rooms. Kitchen: Number of Kitchens. Dens: Number of Dens. Bed rooms: Number of Bedrooms. Other Rooms: Number of Other Rooms. 1/2 Bathrooms: Number of half Bathrooms. Full Bathrooms: Number of full Bathrooms.
|
|
This report shows pertinent events/remarks flags on accounts, related documents and notes and can also display property transfer deeds. The property transfer deeds are recorded by the County Clerk and can include easement information. Account: Unique account numbers are assigned by ownership for assessment and billing purposes. It is possible for a tax lot to have more than one account. Remarks: Are pertinent flags on accounts such as additional taxes due and potential tax liabilities entered by the County Assessor. Eff. Date: Efffective date of event/remark entry.
|
Appraisal Comments for Account Memo: This will indicate if there is a new construction associated with the account. Date: Date of appraisal comment entry.
|
|
Exemption: Type of exemption. Percentage: If more than one exemption, this indicates how the exemption is divided. Name: The name who the exemption applies to. Ref. No.: The exemption reference number
|
|
Make: Manufacturer of Mobile Home. Model: Model of Mobile Home. Serial No: Serial Number of the Mobile Home. LOIS No: LOIS lookup Number of the Mobile Home. Width: Width of Mobile Home. Length: Length of Mobile Home. Size: Area of Mobile Home. Last Update: Last date the information was updated. Year Built: Year the mobile was built.
|
|
Zone: City of Prineville and County Planning zoning. It is possible to have more than one zone per tax lot. The zone is not broken down by Account. Description: Description of the zone. Prop: Proportion that the zone comprises the tax lot. This is calculated through a GIS function. It is possible, in rare cases, that additional zones will be missed (especially if the proportions do not add up to one). Please check with the City of Prineville (541) 447-8326 and County Planning Dept's (541) 447-8156 to confirm zoning classification.
|
|
Account: Unique account numbers are assigned by ownership for assessment and billing purposes. It is possible for a tax lot to have more than one account. Maptaxlot: The 13 character, unique, map and tax lot identification number assigned to each county property by the County Assessors and GIS departments. Notes: Assessment notes pertaining to individual accounts such as segregations, merges, annexations, omitted properties and farm disqualifications etc. The Assessor uses this information to track what has occurred on account.
|
|
There are two reports produces: one, giving information on the parent tax lot(s); the other, giving information on the children tax lots. This report will only provide tax lot lineage back to mid 2007. Each time an account is changed (split, consolidated etc) its child or parent tax lots will be associated with a unique Reference number. All tax lots associated with the same split (e.g. a subdivision partition will have the same Reference Number) It is therefore possible for a tax lot to be both a parent and a child but each instance will reference a different Reference Number Child Account: Unique account numbers are assigned by ownership for assessment and billing purposes. It is possible for a tax lot to have more than one account. In this case the Account you have searched for will have a child account if it has been changed and was the original (parent). Child Maptaxlot: The 13 character, unique, map and tax lot identification number assigned to each county property by the County Assessors and GIS departments. Parent Account: Unique account numbers are assigned by ownership for assessment and billing purposes. It is possible for a tax lot to have more than one account. In this case the Account you have searched for will have a parent account if it is the result of a change and represents one of the new tax lots or accounts. Parent Maptaxlot: The 13 character, unique, map and tax lot identification number assigned to each county property by the County Assessors and GIS departments. Document Number: The reference number to the document stored by the County Clerk. Effective Date: Date when the transition started. Completed date: Date when the transition was completed. Continuing Size: The size of the resulting child tax lots. Description: Type of change (short). Details: Details about the change Remarks: Long comments describing the change.
|
